Walkthrough: the other party’s paper, against your rules

The paper arrives

The other party sends its own NDA

The requester uploads the NDA the other party sent. Nobody retypes it. Colibit splits the document into clauses and numbers them, whether it is written in Spanish, English or Portuguese.

Then it matches each clause to one place: a row of the company’s playbook, a list of clauses that never need attention, or a list of clauses that always go to a lawyer. The AI reads the text and quotes the exact words it relied on. It does not decide what happens next.

The same checks run as for any request: who the other party is, restricted countries and sanctions lists. They are described in the walkthrough of the checks.

The rules

Each change meets a row of your rules

The playbook is a table. Each row covers one topic, such as how long the duty of confidentiality lasts, and says what to do in four cases:

• Approve. The clause is acceptable as written.

• Negotiate. Propose the change the playbook specifies.

• Accept a counter-proposal. When the other party answers, accept a fallback the playbook allows.

• Escalate. Send it to a lawyer.

Colibit compares what the other party wrote with each row. The result for the whole document is one of three: approve as received, negotiate, or hand to a lawyer. If anything is unclear, the answer is the lawyer. Doubt is never counted as a yes.

The playbook also limits how many substantive changes Colibit will make for each row, so a reply never rewrites the whole document.

The reply

Edits go back as tracked changes

When the outcome is to negotiate, Colibit turns the playbook’s plan into edits. A fixed program writes them, not a model, and it changes only the words the plan names. Every edit is a tracked change in the company’s name, and each comes with a standard comment from the company’s own library that explains it in the company’s words.

Before the reply is released, one last check runs: rejecting every change must give back the other party’s original text, word for word. If it does not, the reply is not sent.

The agreed version

When both sides agree, it goes to signature

The other party answers, usually with changes of its own. Colibit reads that answer change by change, with the same rules, and sorts each comment: a concrete change, a courtesy, an operational note or a legal point. A legal point always goes to a lawyer.

Colibit sends at most two versions back. Whatever is still open after that is a decision for a lawyer. When the text is agreed, the request continues as in an NDA from request to signature: approvals, signature, record.

When a lawyer settles something the rules did not cover, they can turn their decision into a new row. The first cases that use a new row are confirmed by a lawyer before it runs on its own.